Administrative Assistant - Global Legal Program

Job Title:  Administrative Assistant - Global Legal Program

Location:  New York, NY

Center Background: The Center for Reproductive Rights (the Center) is the premier global legal organization dedicated to advancing women's reproductive health, self-determination, and dignity.  Its mission is straightforward and ambitious: to advance reproductive health and rights as fundamental human rights that all governments around the world are legally obligated to protect, respect, and fulfill.  Headquartered in New York City, the Center has regional offices in Bogota, Geneva, Kathmandu, Nairobi, and Washington, DC and a staff of more than 170 diverse professionals.  Its annual operating budget is approximately $23 million, the result of an extraordinary growth trajectory; the Center is now poised for a new phase of significant expansion through its next Strategic Plan.

The Center’s game-changing litigation and advocacy work, combined with its unparalleled expertise in constitutional, comparative, and international human rights law, have transformed how reproductive rights are understood by courts, governments, and human rights bodies worldwide. It has played a key role in securing landmark legal victories in the U.S., Latin America, Africa, Asia, and Eastern Europe on issues including access to life-saving obstetrics care, contraception, safe abortion services, and comprehensive sexuality information, as well as the prevention of forced sterilization and child marriage.  It has brought groundbreaking cases before national courts, U.N. Committees, and regional human rights bodies, led the development of historic, proactive legislation advancing robust protections for reproductive rights, and has built the legal capacity of women’s rights advocates in more than 55 countries.

To learn more about the Center for Reproductive Rights, go to www.reproductiverights.org.

 

GENERAL PURPOSE AND SCOPE OF POSITION:

The Administrative Assistant reports directly to the Program Manager and supports the Global Legal Program’s Management Team, the unit that provides centralized programmatic and operational administration and oversight for our six global teams. The Assistant will support the administrative and organizational needs of the unit, including but not limited to cross-regional communications and coordination, maintenance of internal processes and systems, detailed calendar management, and other ad hoc tasks and special projects as they arise.

POSITION PROFILE:
• Provide high level logistical support to the Senior Vice President and Deputy Director with travel, calendar support, meeting logistics and prep, etc.;
• Support cross-regional / -departmental information sharing and communications and act as a point-person for GLP Management;
• Maintain departmental calendar, noting staff travel, upcoming events, pending litigation, etc.;
• Draft emails, memos, process guides, etc. to support internal operations and management;
• Maintain and update the GLP SharePoint site;
• Coordinate monthly departmental meeting;
• Support the annual planning, quarterly program reporting and budgeting, and ME&L processes; help manage the GLP administrative budget;
• Coordinate and serve as point person for any NY based GLP events, including leadership meetings and team retreats;
• Prepare materials for meetings/events/travel, including PowerPoints and background information, and handle logistics and coordination for both internal and external meetings;
• Process expense (Concur) reports for the SVP, Deputy Director, and Program Manager;
• Monitor, maintain, and update all GLP listservs;
• Support in onboarding new staff and interns and orienting them to the department and Center;
• Serve as backstop for Legal Assistants when required; and
• Provide general administrative support to the department as needed.

CRITICAL POSITION BEHAVIORS:
1. Organized: Must have a high attention to detail and the ability to juggle multiple complex schedules with ease and accuracy. The Assistant will be responsible for ensuring that the SVP and Deputy Director are where they need to be when they need to be there and are properly prepared for all high-level meetings.
2. Initiative: Effectively responds to pressure and maintains a professional demeanor regardless of the situation. Is able to interact with a diverse range of staff and stakeholders. Follows through on ideas, assignments and open issues and identifies areas for improved efficiency. Must possess a “can-do” and “will-do” attitude.
3. Flexibility/Adaptability: Ability to adapt to and work effectively within a variety of situations and with various individuals and groups. Understanding and appreciating different and opposing perspectives, adapting one’s approach as the requirements of a situation change.
4. Independent Worker/Thinker: Must have the ability to work independently as well as in a team setting, ability to successfully execute tasks with minimal supervision.
5. Confident: Must possess and exhibit a level of confidence in themselves and his/her work, but be able to take direction and criticism professionally.
6. Results Oriented: Ability to achieve results and complete assignments in a timely manner.

POSITION KNOWLEDGE, SKILLS AND ABILITIES
• Strong commitment to the Center’s mission, purpose, and values;
• Bachelor’s degree preferred;
• Preference for at least 1 year of experience in a support function in a not-for profit organization or relevant equivalent;
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint and an ability and eagerness to learn new platforms;
• Flexibility and ability to adapt to shifting duties while maintaining focus and follow-through and the ability to work professionally in a fast-paced environment;
• Excellent organizational and time-management skills, with attention to detail, accuracy and pacing;
• Excellent oral and written communication skills;
• Ability to maintain a calm, professional demeanor when working within strict deadlines and regularly shifting priorities;
• Ability to work both independently and as part of a team, with capacity to receive and provide constructive feedback, take initiative and be pro-active, and demonstrate solid problem-solving skills; and
• High level of discretion, self-awareness, and professionalism. 

 

How to Apply: Please click on the link below to apply. 

 https://grnh.se/224b378e2

The Center for Reproductive Rights is an equal opportunity employer, committed to inclusive hiring, and dedicated to diversity in our work and staff. We strongly encourage people from all groups and communities to apply.

 Please note that all genuine Center openings must be applied through the Center website.  The Center does not charge a fee at any stage in the recruitment process (application, interviews, or selection). Nor does it request any medical examinations or bank account information as part of this process.  If someone contacts, you on behalf of the Center requesting payment for your application, please notify careers@reprorights.org before taking any further action. 

 

 

Department: 
Global Legal Program
Location: 
New York City