Office Coordinator

Job Title: Office Coordinator 

Department: U.S. Programs 

Center Background: The Center for Reproductive Rights (the Center) is the premier global legal organization dedicated to advancing women’s reproductive health, self-determination, and dignity. The Center’s mission is straightforward and ambitious: to advance reproductive health and rights as fundamental human rights that all governments around the world are legally obligated to protect, respect, and fulfill. Headquartered in New York City, the Center has regional offices in Bogota, Geneva, Nairobi, and Washington, DC; and a staff of approximately 200 diverse professionals.

The Center's game-changing litigation and advocacy work, combined with its unparalleled expertise in constitutional, comparative, and international human rights law, have transformed how reproductive rights are understood by courts, governments, and human rights bodies worldwide. It has played a key role in securing landmark legal victories in the U.S., Latin America, Africa, Asia, and Eastern Europe on issues including access to life-saving obstetrics care, contraception, safe abortion services, and comprehensive sexuality information, as well as the prevention of forced sterilization and child marriage. It has brought groundbreaking cases before national courts, U.N. Committees, and regional human rights bodies, led the development of historic, proactive legislation advancing robust protections for reproductive rights, and has built the legal capacity of women's rights advocates in more than 60 countries.

To learn more about the Center for Reproductive Rights, go to www.reproductiverights.org

Position Summary: The Office Coordinator will report directly to the Director, Washington, D.C. Office and play an integral role in the maintenance and operation of the Washington D.C. office in support of teams housed in the D.C. office.

Responsibilities: 

Operations

  • Support the day-to-day operations of the Washington, D.C. Office;
  • Liaise with the Operations team in New York to ensure a constant flow of communication between the D.C.  and New York offices, relaying information on pertinent issues as they arise;
  • Serve as the IT point person for the Washington, D.C. office: communicate with the IT department and helpdesk support based in New York regarding IT issues, equipment purchases and requests, oversee local IT consultant and coordinate with the IT Operations Manager in New York as needed;
  • Serve as main point of contact with the building manager; submit all maintenance and other requests as needed;
  • Serve as the point of contact in the D.C. office for all security initiatives including training and events;
  • Organize internal and external staff trainings as needed (e.g., first-aid, emergency response);
  • In coordination with the Global Operations Manager, manage annual revisions of the D.C. security manual and disseminate to staff, as required;
  • Ensure all security equipment is functioning appropriately in the D.C. office;
  • Answer main D.C. telephone line and staff front desk;
  • Assist with office moves and coordination;
  • Maintain general office organization and orderliness, including supply closets, conference rooms and other common areas;
  • Manage and purchase all supplies, including but not limited to office, kitchen, and cleaning materials;
  • Manage the office’s off-site inventory;
  • Assist with large scale operational projects as they arise, such as, research on new vendors, equipment procurement, etc., as needed;
  • Provide logistical support for office-wide meetings, events and purchasing in D.C.;
  • Provide logistical on-site support for Center-wide events organized in Washington, D.C., as needed;  
  • Liaise with the Office of the President;
  • Process incoming and outgoing mail.

Human Resources Support

  • Provide logistical support during the hiring process for new employees, consultants and interns for the D.C. office;
  • Maintain and update the Center’s DC Office Manual; 
  • Assist with onboarding for all D.C. based employees on the administrative processes and security protocols of the D.C. office;
  • Coordinate Center participation in on-campus intern recruiting with DC metro universities and law schools;
  • Assist the Director with rolling out Center-wide Human Resources initiatives and protocols in the D.C. Office; and
  • Assist with the off-boarding for D.C. based employees leaving the Center.

Financial Management Support

  • Work with the Finance team to coordinate the annual budget for the D.C. Office;
  • Support the Director in office Finance functions;
  • Oversee and reconcile the office’s petty cash account;
  • Process departmental payment request forms;
  • Manage office files in accordance with Center document retention policies; and  
  • Other duties as assigned.

 Critical Position Behaviors:

  • Initiative: Effectively responds to pressure or crisis situations and acts professionally. Uses resources well. Follows through on ideas, assignments and open issues. Must possess a “can-do” and “will-do” attitude.
  • Flexibility/Adaptability: Ability to adapt to and work effectively within a variety of situations and with various individuals and groups. Understanding and appreciating different and opposing perspectives, adapting one’s approach as the requirements of a situation change. “Out of the box” thinking is a plus.
  • Energy Level: High energy level and enthusiasm for the position.
  • Independent Worker/Thinker: Must have the ability to work independently and in a team setting. 
  • Confident: Must possess and exhibit a level of confidence in themselves and his/her work, but be able to take direction and criticism professionally. 
  • Results Oriented: Ability to achieve results and complete assignments in a timely manner.

Position Knowledge, Skills, and Abilities:

  • Associate’s Degree required;
  • Administrative skills; 4-6 years of direct experience in administrative/office management;
  • Good knowledge of office procedures, financial and administrative concepts and practices;
  • Experience handling office computer equipment and technology and working with IT/internet vendors;
  • Fluency in MS Office Suite applications (Microsoft Word, Excel, Outlook and SharePoint) and the internet;
  • Professional and polished, with an engaging personality; confident to be a “face” of the organization;
  • Detail-oriented, with excellent organizational and communication (written/verbal) skills;
  • Diplomatic, strong interpersonal skills, open to change, and works well both independently and as part of a team;
  • Sharp eye for detail, able to anticipate needs and always one step ahead;
  • Self-directed and productive with a sense of urgency; ability to prioritize and work under tight deadlines;
  • Exceptionally strong organizational skills and ability to manage multiple projects simultaneously.
  • Must demonstrate the ability to maintain strict confidentiality.
  • Flexibility and ability to work professionally in a fast-paced environment;
  • Willingness to take initiative in managing/balancing the needs of the office and the needs of the various teams;
  • Ability to coordinate with different organizational departments;
  • Event planning experience;
  • Interest in and passion for reproductive rights.

How to Apply: Please click on the link below to apply. A cover letter and resume must be included in your application. Please include these application materials as attachments.

https://grnh.se/df3de14d2

Deadline for applications: Applications will be reviewed on a rolling basis until the position is filled. Applicants are strongly encouraged to apply as soon as possible. 

The Center for Reproductive Rights is an equal opportunity employer, committed to inclusive hiring, and dedicated to diversity in our work and staff. We strongly encourage people from all groups and communities to apply. 

Department: 
US Programs
Location: 
Washington, D.C.